Prepared Businesses Finance Book

PREPARED FINANCE BOOK

"Track your business and grow smarter every month"

Daily Sales Tracker Make sure to record what you sell on a daily basis.
Write the item name, price per unit, and how many were sold. Leave the total field blank at the moment and add it up later (unit price × quantity) after work.
Use tally marks like this: ( //// = 5 & //// = 4 ) for the same product sold.
Add the total for each row after working in the evening to get the total amount for each product sold. (Quantity is the total number of tally marks)

Daily Expenses Tracker Record money you spend on your business.
Include things like airtime, transport, stock, or food for your staff.
Write how much was spent and why.

Loan Tracker If customers purchase on credit, record it under Credit Tracker (Debtors).
If you borrow money for business, record it under Loan Tracker (Borrowed).
Add details like date, name, and how much.

Monthly Summary At the end of every month:
Add up your total sales and total expenses.
Calculate your profit (Sales − Expenses) to see if you hit this month's set goals.
Write a short comment about the month and reflect your goals for the month.

Notes & Reflections Think carefully about your business. Find what worked and what didn't.
Write your thoughts and plans for the next month.

PREPARED FINANCE BOOK

"Weetegereze bizinensi yo era weeyongere okukulaakulana buli mwezi"

Daily Sales Tracker Fuba nyo okulaba nti owandiise by'otunze buli lunaku.
Wandiika erinnya ly'ekintu, omuwendo gwa buli kimu, n'omuwendo gw'ebintu byonna ebitundiddwa.
Kozesa enkola eya akasale oba obubonero nga buno wamanga: (//// = 5, //// = 4)
Mu ngeri y'emu ng'omaze okukola akawungezi, gatta omuwendo gwa buli kimu nga bwobitunze okubiseemu omuwendo gw'obusale osobole okufuna omuwendo gwa ssente zabyoona. (//// // × 1,000 = 7,000)

Daily Expenses Tracker Wandiika ssente z'osaasaanya mu bizinensi yo.
Wandiika ebintu nga airtime, ssente ze'ntabula, oba nga ositokinze ebintu ebirala, ne'byokulya by'abakozi bo ku mulimu.
Wandiika ssente mmeka n'engeri gye zisaasaanyizidwaamu era lwaki.

Loan Tracker Bw'oba owola ssente oba abaguzi bagula ebintu ku bbanja, ziwandiike wansi wa ebitwalidwa mumabanja.
Wandiika olunaku, amannya g'omuguzi, omuwendo gw'ebintu ebitwaliddwa kubanjja, ne ssente z'asobodde okusasulako.
Bwe wewola ssente kulwa bizinensi, ziwandiike wansi wa Ssente Zewewoze.

Monthly Summary Ku nkomerero ya buli mwezi:
Gatta omuwendo gw'ebintu by'otunze n'omuwendo gwa ssente zokozeseza mu mwezi.
Bala amagoba go. Kwata ssente zo'koze zoona otoleko Zo'saasaanyiza mumwezi gwoona.
Weetegereze engeri bizinensi yo gy'ekoze, olabe oba osobodde okutuukiriza ekigendererwa ky'omwezi guno.

Notes & Reflections Lowooza nyo ku bizinensi yo osobole okuzuula kiki ekyakola, kiki ekitali kituufu?
Wandiika ebirowoozo byo n'enteekateeka z'omwezi ogujja.

PREPARED FOR A NEW MONTH

(Wetegekere Okutandika Omwezi Omupya)

LAST MONTH:

(Wandika Omwezi Oguwedde Nga Tonatandika Omupya Ojukire Ebyagubaddemu Oba Byewetaga Okutandikilako Mumwezi Guno Omupya)

	Before you start this new month, first look back at what you carried from the last one. A wise farmer does not plant without checking the seeds left in the storehouse. In the same way, your business must begin with what is already in your hands.
	Nga tonnatandika omwezi omupya, ffubanyo okulaba nti owandise byolinawo kati oba ebyava mu mwezi oguwedde. Omulimi omutuufu tasimba ng'atannakebera ensigo ezasigalayo mu kisasi. Mungeriyemu, n'ebyenfuna byo biteekeddwa okutandikila ku by'olina mu mukonogwo kati.

CARRYOVER FROM PREVIOUS MONTH (Ebyasigadde okuva mu mwezi oguwedde)
Closing Cash / Bank Balance (Ssente Meka ezili mu Mukono gwo oba ku Akawunti)
Debts Owed To Me (Ssente ezimanjibwa gyendi)
Debts I Owe (Ssente z'ensanze)
One Lesson I Must Carry Forward (Eky'okuyiga kye nnina okutwala mu mwezi guno)
Business Strength Rating (1–5) (Obuyinza bwa Bizinensi ku ntandikwa y'omwezi — 1–5)
Stock Value Carried Forward (Omuwendo gw'ebintu ebisigadde okuva omwezi oguwedde)
Business Assets Value Carried Forward (Omuwendo gwonna ogw'ebintu ebiwangaala eby'obwannannyini bwa bizinensi)

UNFINISHED GOAL(S) (Ebintu by'omwezi oguwedde ebitaliko)
1.
2.
3.
4.
5.
6.
7.

NEW MONTH GOALS

(Ebigendererwa Ebyo'mwezi Omupya)

Set clear, simple, and actionable goals for your business. It will encourage you to think ahead, track your progress, and reflect on your journey as you grow your business.

(Teekawo ebigendererwa ebirungi, ebitegeerekeka, era eby'okukola mu bizinesi yo. Kino kijja kukuyamba okulowooza mu maaso, okukebera enkulakulana yo, era ojjukire olugendo lwo nga oyongera okuzimba bizinesi yo)

Every start of new month, ask yourself these simple questions (Buli kuntandikwa y'omwezi omupya, webuuzenga ebibuuzo bino era obiddemu byona);

1. What do I want my business to look like 6 months from now? (Njagala bizinensi yange efaanane etya mu myezi mukaaga okuva kati?)

2. What are 3 things I want to achieve this month? (Bintu ki ebisatu bye njagala okutuukako omwezi guno?)

3. What one thing will improve my business the most? (Kintu ki ekigenda okusinga okwongera ku bizinensi yange?)

4. What support do I need? (Buyambi ki bwe nneetaaga?)

5. How will I know I am doing well? (Naamanya ntya nti nkola bulungi?)

THIS MONTH, MY GOAL IS (Omwezi Guno, Ekilubirirwa kyange kiri)
To Earn (Kufuna)
To Save (Kutereka)

BUSINESS ASSETS REGISTER

No.	Date	Asset Name	Purpose	Cost	Condition	Notes
1.
2.
3.
TOTAL ASSETS VALUE

Stock Tracker

Week:

No.	Product	Quantity	Buying Price	Total Cost	Selling Price	Tax	Remarks
TOTALS		0		0	0	0
Expected Profit				0

STOCK REORDER

Date	Product	Status	Qty Needed	Est. Unit Cost	Est. Total	Notes



TOTAL WEEKLY RESTOCK ESTIMATE

CUSTOMER ORDERS TRACKER

Date	Customer	Contact	Order Details	Quantity	Price @Unit	Amount Paid	Balance	Delivery

DAILY SALES TRACKER

Date:

Open

Opening Balance: UGX 0

No.	Product / Item Sold	Quantity Sold	Quantity Left	Price Per Item	Profit	Total
TOTAL DAY SALES					0	0

DAILY EXPENSES TRACKER
No.	Item Spent On	Amount Spent	Purpose
TOTAL DAY EXPENSES		0

DAILY SUMMARY
OPENING BALANCE	0
TOTAL DAY SALES	0
TOTAL DAY PROFITS	0
TOTAL DAY EXPENSES	0
DAY NET PROFIT	0
CLOSING BALANCE	0

LOAN TRACKER

Date	Person/Debtor	Reason/Item	Quantity	Amount	Due Date	Paid?	Balance



TOTAL IN DEBTS

MONTHLY SUMMARY

MONTH:

- Total Sales = Sum of all your daily sales recorded in the past 30 days
(Omugatte Gw'ebintu Byonna By'otunze Buli Lunaku Ebiwandiikiddwa Mu Nnaku 30 Eziyise)

- Total Expenses = Sum of all your daily expenses recorded in the past 30 days
(Omugatte Gw'ensaasaanya Yo Yonna Eya Buli Lunaku Eyawandiikibwa Mu Nnaku 30 Eziyise)

- Gross Profit = Total Sales minus Total Cost of Goods Sold
(Omugatte gw'okutunda tolako omuwendo gw'ebintu by'ogudde)

- Net Profit = Total Sales − Total Expenses
(Omugatte Gw'okutunda Tolako Omugatte Gw'ensaasaanya)

- Remarks (e.g. Good Month, Slow Days, Lessons)
(Ekyokulabirako: Omwezi Gugenze Bulungi, Gutambudde Mpola Mpola, Nina Byenguyizemu)

BUSINESS PERFORMANCE SUMMARY (Engeri Bizinensi Yo Bweyakoze Omwezi Guno)
Total Sales (Omugatte gw'ebitundiddwa)	Total Expenses (Omugatte gw'ensaasaanya)	Net Profit (Amagoba gonna)	Remarks (Wa endowooza yo)
0	0	0

Not all profit is for chewing — keep some for sowing. Plan your profit: invest, save, then enjoy. (Amagoba go gonna sigakulya, tegeka okuzza mu bizinensi, oterekeko, wesanyuse oluvanyuma)
HOW I WILL USE MY PROFIT FOR THIS MONTH (Engeri Gye Nnakozesa Amagoba Gange Omwezi Guno)
Reinvest in Business (Zzamu ssente mu Bizinensi)
Save/Emergency Fund (Zzengenda Okusevinga)
My Take Home (Zzengenda Okutwala Ewaka)

MONTHLY CREDIT SUMMARY (Eby'emanja Y'omwezi)
Total Owed To Me (Omugatte gwa ssente ezimanjibwa)
Total I Owe (Omugatte gwa ssente z'emanja)

MONTHLY GOAL TRACKER (Okulondoola Ebikendererwa by'Omwezi)
Goal (Ekigendererwa)	Action Steps (Emitendera)	Progress (1-5) (Wotuuse)	Notes

MONTH END BALANCE CHECK (Ebisigadewo ku nkomerero y'Omwezi)
Closing Cash / Bank Balance (Ssente Eziri Mungarozo oba ku Akawunti Mu Bank)
Stock Value Remaining (Omuwendo gw'ebintu ebisigadde)
Comparison with Last Month (Okugeraageranya n'Omwezi oguwedde)
Current Business Assets Value (Omuwendo ogw'eby'obugagga bya bizinensi)

To be checked by a Prepared Agent before next book is issued (if desired) (Ekitabo Kino Kyakwekenenyezebwa Omukugu Waffe Ng'ekiddako Tekinnafulumizibwa bwobanga oyagadde)

NOTES & REFLECTIONS

1. What helped my business grow or succeed this month? (Kiki ekiyambye bizinensi yange okukulakulana omwezi guno?)

2. What were the biggest challenges I faced and how did I handle them? (Kusomozebwa ki kw'ensanze era nkuyisemu ntya omwezi guno?)

3. Did I manage my money wisely this month? Why or why not? (Ssente zange nziddukanyizza bulungi omwezi guno? Lwaki oba lwaki nedda?)

4. What new thing did I try this month (or what did I avoid)? (Kintu ki ekipya kyengezezaako omwezi guno (oba kiki kye neewaze)?)

5. If I had to teach someone one thing I learned this month, what would it be? (Singa nnina okusomesa omuntu ekintu kimu ku byenjize omwezi guno, kyandibadde ki?)

6. What thing must I change next month to grow? (Kintu ki kye nnina okukyusa omwezi ogujja nsobole okukula?)

7. What is one key action I must carry into next month? (Kiki ekimu ekikulu kye nnina okutwala mu mwezi ogujja?)

FINANCIAL TIPS FOR SMALL BUSINESS OWNERS

Your business is not your hustle. It's your legacy.
→ Think long-term, act like you're building something that will outlive you.
If you can't track it, you can't grow it.
→ Growth starts with knowing what's happening today.
Run your small business like a big business — because it can become one.
→ Your mindset decides your business ceiling.
Spending without tracking is like driving with your eyes closed.
→ Would you ever do that in real life?
Smile more — customers pay for how you make them feel.
→ Emotions sell more than products.
Profit isn't luck. It's a result of disciplined systems.
→ What's your system today?
You don't grow by buying more stock — you grow by understanding what sells.
→ Buy smart, not big.
Your repeat customer is more valuable than 10 new ones.
→ Don't chase new if you're ignoring the loyal.
A business without vision becomes just a job.
→ Do you see the future, or just the day?
Don't sell products, sell solutions.
→ People don't care what it is — they care what it solves.
Your biggest profit leak is not your price — it's your habits.
→ Fix your habits, and your profit follows.
Late opening and early closing is silent self-sabotage.
→ Time is money — literally.
Write things down. Memory is not a system.
→ Your brain can forget. Paper doesn't.
Don't hide your dreams. Speak them so they can grow.
→ Silence kills vision.
Teach before you sell — customers respect experts.
→ Be valuable before asking for value.
Separate your profit from your capital immediately — no debate.
→ Mixed money kills businesses slowly.
Slowness in business isn't always failure. Sometimes it's learning.
→ Move with wisdom, not just speed.
Don't save what's left after spending. Spend what's left after saving.
→ Be intentional with every coin.
Every customer that walks away unhappy tells 10 others.
→ Protect your reputation like profit.

AMAGEZI G'EBYENSIMBI ERI BULI MUNABIZINENSI YENNA

Bizinensi yo sikuyiliba kwoka wabula mukululogwo.
→ Lowoozanyo ku biseera ebyomumaaso, weeyise nga azimba ekintu ekigenda okuwangaala okusinga.
Ssente bw'oba tosobola kugirondoola, tosobola kugikulakulanya.
→ Okukulakulana kutandikira mu kumanya ebigenda mu maaso mu bizinensi yo leero.
Tambuza bizinensi yo entono ng'ennene — kubanga lumu esobola okufuuka ennene.
→ Endowooza yo yesalawo kuntambuza ya bizinensi yo.
Okusaasaanya nga tolondodde kiringa okuvuga emotoka ng'ozibirizza.
→ Ekyo wandikikozeeko mu bulamu bwa ffe obwa bulijo?
Omwenyanga nyo — bakasitoma basasula engeri gy'obaleetera okuwulira.
→ Enneewulira zitunda nnyo okusinga ebintu.
Amagoba si mukisa. Kiva kumpisa zo oteka munkola yo ey'emirimu.
→ Enkola yo leero eri etya?
Tokula ng'ogula sitooka nnyingi; okula ng'otegeera ebitunda.
→ Gula mu magezi, so si mubungi.
Kasitoma wo addingana wa muwendo nyo okusinga abapya kumi.
→ Todukiranga abapya ate n'obuusa amaaso bakasitoma bo abeesigwa.
Bizinensi etaliimu kwolesebwa efuuka mulimu gwokka.
→ Bwolaba mumaaso, olabaki? Olaba ebiseera eby'omu maaso, oba olunaku lwokka?
Totunda bintu, tunda engeri z'okugonjoola ebizibu by'abantu.
→ Abantu tebafaayo ku kyoona kye kiri — bafa ku kiki kye kigonjoola.
Ekisinga okubulankanya amagoba go agasinga si bbeeyi yo wabula mize gyo.
→ Tereeza emize gyo, amagoba go gajjakugoberera.
Okuggulawo ekikeerezi n'okuggalawo nga bukyali kuba kwetaataaganya mu kasirise.
→ Ebiseera ssente — mu bufunze.
Wandiika ebintu. Okwejjukanya si nkola ntufu.
→ Obwongo bwo busobola okwerabira. Olupapula terwerabira.
Tokwekanga birooto byo. Byogere eri ensi bisobole okulakulanyizibwa.
→ Okusirika kutta ebirooto.
Somesa nga tonnatunda — bakasitoma bassa ekitiibwa mu bakugu.
→ Beera wa muwendo nga tonnabasaba muwendo.
Yawula amagoba go n'ensimbi z'obikozeseza amangu — tewali kwekebejja.
→ Ssente ennyunyuntike zzitta bizinensi mpola mpola.
Okutambula mpola mu bizinensi si kulemwa. Oluusi kuba kuyiga.
→ Tambula mu magezi, so si mu bwangu bwokka.
Totereka bye bisigadde oluvannyuma lw'okusaasaanya. Saasaanya ebye bisigadde oluvannyuma lw'okutereka.
→ Beera wa nteekateeka ku buli ssilingi.
Buli kasitoma agenda nga tasanyudde ategeeza abantu kkumi abalala.
→ Kuuma erinnya lyo ng'amagoba.

AGENT VISIT LOG

Date	Agent Name	Phone	Comments / Action	Signature

ABOUT PREPARED

Prepared is a Ugandan-born finance solution for local businesses.

Prepared Finance Book is a product of Prepared Finance Limited, a Ugandan company dedicated to helping small businesses grow by tracking their finances simply and securely. Most of us business owners do not have the right tools or time to keep proper records and that's why we created the Prepared Finance Book as a practical, affordable solution to help track and manage our businesses easily.

WHY WE DO WHAT WE DO

Many of our businesses fail to grow not because we don't work hard but because we don't keep track of where our money goes. Prepared helps change that by offering a hands-on book, personalised support from trained agents, and optional data backup — all tailored to our local realities.

WHAT YOU CAN EXPECT FROM US

Your records stay yours — we do not share or report them
You choose the services you want (book only or extra help)
We provide helpful guides and agents to assist you upon request
We support your journey to better business